Helpful Tips for Organizing Swim Team Volunteers
Coordinating Volunteers is Easy with Online Sign Ups
Swim meets require a large volunteer staff. In fact, a typical swim meet takes over 40 parents to time, officiate, announce, run the snack bar, score, set up, tear down--the list goes on. There is a job to fit the availability and talent of every parent on the team--before, during or after meets.
A commitment from the families of the swimmers is essential to ensuring the meet runs as smoothly and as fairly as possible. When all families pitch in and help, no individual or family will be over-burdened. Help your swim season run more smoothly with these tips for organizing volunteers.
1. Communicate the team’s expectations before the season begins.
Most teams ask parents to volunteer at a certain number of meets. For those parents whose jobs prohibit them from being at the meet, there should be volunteer duties that don’t require attendance at meets. For instance, someone has to shop for snack bar supplies, or manage t-shirt or sweatshirt sales.
#1 Volunteer Task: Coordinate swim team volunteers online with easy-to-use SignUpGenius
2. Define swim meet jobs and make sign-ups easy.
Be sure job descriptions are included on the sign up form so parents can choose a job they feel comfortable with as their volunteer position. SignUpGenius will send email reminders to parents who signed up to help. Check out this great SignUpGenius Swim Team Volunteer Sign Up Sample.
3. Make newcomers feel welcome.
Be sure coaches, swimmers and veteran parents introduce themselves. Provide a flyer with info on parking, drop-off and pick-up locations, practice etiquette, food rules, and a detailed schedule of the season’s meets. It’s always better to over communicate with parents, rather than say too little and leave them with questions.
With the many hours they spend together, swim team families start to feel like a large family. Make sure newcomers feel welcomed into that family. Provide a roster so parents can arrange to carpool, and pair up new parents with veteran parents. This helps new parents mix in and also ensures that the jobs are done correctly. Encourage other family members to help out--siblings, aunts, uncles, grandparents.
4. Schedule some fun.
Plan your swim team "End of the Year Banquet" with SignUpGenius.com! View a Sample
5. Show Apprectiation for coaches and head volunteers
6. Always get feedback from parents.
Janis Meredith writes Jbmthinks, a blog on sports parenting and youth sports. After being a coach's wife for 27 years and a sports parent for 17, she sees issues from both sides of the bench.
Posted by Janis Meredith
Posted by mary Angarita on Mon Oct 15, 2012 12:08 PM EST
try to find swiming for my son
Posted by Dan Rutledge on Mon Jun 11, 2012 10:48 AM EST
Thanks for the comment. We are working on an upgrade that should allow multiple names per email very soon. For faster support and if you want us to notify you when that update is released, please email us through the support form. Have a great day!
Posted by Chadds Walk Tidal Waves on Sat Jun 9, 2012 11:24 AM EST
Can I have more than one name associated with an email address?
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Coordinate Your Swim Team Volunteers Easily!